Leave Without Pay and Benefits Policy for Faculty Who Accept Positions Elsewhere

POLICY: PLACING TENURED/TENURE TRACK FACULTY ON LEAVE WITHOUT PAY WHO HAVE ACCEPTED A PERMANENT APPOINTMENT AT ANOTHER INSTITUTION OR ORGANIZATION

The purpose of this policy is to provide for the benefits administration of faculty on leave of absence without pay (LWOP). This policy is not intended to adversely affect employees who are on the following approved leaves whether paid or unpaid: Family Medical Leave, Disability Leave, Military Leave, Parental Leave, sabbaticals, temporary appointments at other institutions or organizations, or leaves as a result of fellowship awards.

Background:

Based upon reports issued by Payroll and Benefits Services (PBS), the Boulder campus is incurring benefits charges for individuals who are no longer active employees of the University. These individuals when put on LWOP at an appointment of >= 50% may opt to continue with health benefits. If the employee elects to continue coverage, the university must continue to pay the University contribution. Even if the individual chooses to opt out of health benefits coverage, the university continues to pay the premium for long term disability and mandatory life insurance. This policy is thus intended to terminate the university¹s financial responsibility for individuals who are no longer active employees of the university.

Policy:

A tenured/tenure track faculty member who accepts permanent employment with another institution or organization will be terminated as an active employee of the university unless a written request has been made to his/her dean to be placed on Leave without Pay (LWOP). If a faculty member is approved for LWOP, s/he will be placed on 0% appointment for up to one year. An extension for at most one year, at 0% appointment, may be granted upon written request to the dean and approved by the Provost.

All tenured and tenure-track faculty are considered to be on active appointment with the university from September 1 ­ August 31. Therefore, tenured and tenure-track faculty who indicate that they are resigning their position at the end of an academic year, and whose appointment will not begin at another institution until the following fall semester, will be permitted to remain in active status to allow for the standard process of summer benefits charges. However, these individuals must be terminated from their appointment as of the beginning of fall semester as defined by campus practice, i.e., September 1 of the appropriate year.

Effective: January 1, 2004

Issued by: Office of the Provost, Boulder Campus