Professional Improvement Agreement and Extensive Review

Professional Improvement Agreement (PIA)

(Information collected from the Faculty Affairs web site, e-mails from Associate Vice Chancellor Susan Kent, and A&S policies)

Any tenure-track or tenured faculty member who receives an overall rating of “below expectations” or “unsatisfactory” on the annual merit review, or who receives a “below expectations” on the Post Tenure Review, is required to write a Professional Improvement Agreement (PIA). The PIA details a plan which the faculty member and unit will follow to improve performance in the problem area or areas. Usually, the PIA is established for one year but, if research deficiencies warrant longer, the PIA may be scheduled for two years.

The Dean’s office tracks faculty with annual ratings of “below expectations,” and “unsatisfactory,” and notifies the department chair when the PIA process is required.

If the goals of the PIA are met, as evidenced in the next annual merit evaluation, tenured faculty members continue in the regular five-year post-tenure review cycle. Untenured faculty continue with their regularly scheduled comprehensive and promotion/tenure reviews. If the goals of the PIA have not been met at the next annual merit evaluation, an Extensive Review process is to be initiated (see below for further information).

Evaluations of “below expectations” and “unsatisfactory” may be appealed to an appropriate department review committee at the next administrative level. Appeals must be submitted in writing by the first day of the following fall semester. Appeals should be resolved by the primary unit by October 15.

Specifics on the PIA process may be found on the Faculty Affairs web site: https://facultyaffairs.colorado.edu/faculty/post-tenure-review-1/post-tenure-review/.

Extensive Review

(Information collected from the Faculty Affairs web site, e-mails from Associate Vice Chancellor Susan Kent, and A&S policies)

A second rating of “below expectations” or “unsatisfactory” on the annual merit review during a five year period triggers the more thorough Extensive Review. (Note, however, that the Extensive Review process is only for tenured faculty, as tenure-track faculty are customarily scheduled for two other types of large-scale reviews once at the time of comprehensive review and then again at promotion/tenure review.)

Whereas the Professional Improvement Agreement normally is handled between the faculty member and the Chair, the Extensive Review requires the creation of a Committee that gathers and reviews information similar to what is gathered during the pre-tenure comprehensive review (FCQs, peer reviews of teaching, an assessment of research, etc.). The committee writes an Evaluative Report, to which the faculty member responds by writing a Development Plan for the period of 1-2 years. At the completion of the development plan period, the Chair determines whether or not the faculty member has met the goals of the plan. If the goals are met, the faculty member reverts to the standard annual merit review only. However, if the goals are not met, the University may apply sanctions which may include reassignment of duties, loss of sabbatical eligibility, etc.

The Dean’s office tracks faculty with ratings of “below expectations,” and “unsatisfactory,” and notifies the department chair when the Extensive Review process is required.

Specifics on the Extensive Review may be found on the Faculty Affairs web site by following these steps: Go to https://facultyaffairs.colorado.edu/faculty/post-tenure-review-1/post-tenure-review. Scroll down to “IV. Extensive Review.”