Instructor Reappointment Process

Revised 4/17/15

Instructor reappointments: Due November 1 of the final year of appointment.

A letter of offer is generated when an instructor is hired. (See for details.)  Instructors must be hired at 50% or greater time and for periods of two or three years for those at 100% time, and from two to four years for those who are less than 100%. Appointments for one year or less, or percentages below 50% are to be made using the title and salary scale of “lecturer.”  Instructors are added to the merit roster upon initial appointment. Once an instructor is on the merit roster, s/he remains on the roster regardless of the length of reappointment.

During the last year of appointment, the reappointment process, described in the Tips for Completion of Instructor Reappointment Notebooks (see link below), is followed.

After reappointment materials have been reviewed and the Chair/Director and the Associate Dean have agreed upon reappointment details, the department drafts an offer letter and sends it to the College for review.  Upon receipt of approval of the draft, the department prints the letter and begins gathering signatures in the order as shown on the letter.  The original, accepted letter is sent to the Dean’s office.  The Dean’s office staff then email a final copy to the department’s program assistant (who shares a copy with the faculty member), to the Chair, and to the A&S HR Center for entry into the payroll system.  One copy of the letter goes into the College’s personnel file for the faculty member, whereupon the process is complete.

Contact the Dean’s office at 303-492-4933 with questions regarding the instructor reappointment process.

Instructor Reappointment Materials


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